SECTION 8 CONTRACT ADMINISTRATION

The Project-Based Section 8 program is one of the largest housing resources for low-income individuals and families in Rhode Island. RIHousing serves as the Contract Administrator on behalf of HUD for project-based Section 8 in Rhode Island. Under the program, a Housing Assistance Payment (HAP) contract is entered between HUD and the project’s owner for a specific period of time. Eligible tenants generally pay 30% of adjusted income toward rent and HUD provides the HAP subsidy for the remaining portion of the rent to the owner.

As Contract Administrator, RIHousing:

  • Processes monthly tenant vouchers
  • Processes Housing Assistance Payments
  • Processes rent and utility adjustments
  • Performs Management and Occupancy Review, that includes a physical inspection

As Contract Administrator, RIHousing:

  • Processes monthly tenant vouchers
  • Processes Housing Assistance Payments
  • Processes rent and utility adjustments
  • Performs Management and Occupancy Review, that includes a physical inspection

Annual Rent Adjustments (OCAFs and RCSs)

  • RIHousing is now requiring all OCAFs to be completed through the Docusign process. Contract Administrators (CAs) have been using Docusign to send out OCAF letters for over a year. We can no longer accept OCAF letters that are faxed or mailed. Please Let your CA know if you have any trouble completing the letter.
  • HUD 2019 OCAF Memo
  • OCAF worksheet – HUD-9625 (not required but informative if you’d like to know how your increase factor is calculated)
  • Rent Schedule Form – HUD-92458
    • Going forward any property with multiple contracts will need to combine all their contracts on one rent schedule. The second (and third if relevant) contracts can be listed under the bedroom types for the first contract with the effective date if it differs. The gross rent potential and annual gross rent potentials should be for all contracts in that development combined. Please consult your CA with any questions.
    • Sample rent schedule for multiple contracts
  • Utility Allowance Memo / Instructions
  • Preferred Utility allowance worksheet
  • HUD 2019 Utility Allowance factor 
  • Important note: Those with Annual Adjustments due in early 2020 may have noticed a delay from our office in initiating the process. We are currently waiting on HUD to release the new Annual Adjustment factor for 2020. Until the OCAF is published we are unable to begin these annual renewals. As soon as it is released we will begin. We start the process early and expect to still have all ARs completed before their effective dates

Contract Renewals

Management and Occupancy Reviews

Vouchers and Special Claims

  • In accordance with standard industry practice, RIHousing will no longer be sending out correction letters with unbalanced vouchers. Contract Administrators (CAs) will send instead the voucher report, the HUD-52670 report, and the TRACS error report. Using these reports, sites should be able to identify and correct any errors for the following month’s submission.
  • CAs will remain available by phone and email throughout the month to help resolve discrepancies but all vouchers will be approved by the 22nd of each month.
  • Vouchers should be in by the first of every month. Vouchers received past the 10th are overdue and will be noted on future MORs
  • To change your deposit information please submit an 1199a to Specialclaims@rihousing.com
  • All special claims going forward must be sent to the email: Specialclaims@rihousing.com. All special claims must be emailed to the address with the name of the property and the unit number in the subject. All submissions should be sent via email in one single PDF file. We can no longer accept special claims that are faxed or mailed.
  • When sending in special claims, please include an explanation of how the security deposit interest amount was calculated
  • HUD 52670-A: Special Claims Schedule
  • HUD 52671-A: Special Claims for Unpaid Rent/Damages
  • HUD 52671-C: Special Claims for Regular Vacancies
  • HUD 52671-D: Special Claims for Debt Service

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CONTACTS

Hope Lanphear
401-429-1409
hlanphear@rihousing.com